The following items plus other District business will be discussed at the Board of Directors' meeting on April 24, 2025. For more information, view our Public Meeting Web Portal.

• Approve Board Meeting Minutes from the following meetings:  March 27, 2025 and April 3, 2025.

• Approve Commercial, Large Group, and Special Event applications for use of Cat Hollow Field Pavilion by National Armature Disc Golf Tour.

• Adopt Order Approving the Proposed FY26 District Employee Holiday Calendar.

• Adopt Order approving the following District Job Descriptions:

   (a) Lifeguard;

   (b) Swim Instructor;

   (c) Gardener;

   (d) Documentation Specialist;

   (e) Customer Service Representative;

   (f) Parks and Facilities Manager;

   (g) District Project Manager;

   (h) Safety and Security Manager;

   (i) Security Guard Lead;

   (j) Security Guard; and

   (k) Human Resources Manager.

• Adopt Resolution amending the District Organizational Chart.

• Adopt Order approving revised District Employee Pay Scale.

• Accept report concerning the status of Public Works Projects:

  (a) Sam Bass Waterline Relocation;

  (b) America Rescue Plan Act (ARPA): Wastewater Projects: (Cat Hollow and Hillside Lift Station Projects);

  (c) ARPA Water Projects: Drinking Water Source and Treatment Projects;

  (d) Groundwater Well Raw Water Transmission Line Relocates at Wyoming Springs;

  (e) Water and Wastewater Master Plan;

  (f) Emergency Interconnect at Water Treatment Plant with Round Rock (Evaluation);

  (g) Water pressure and fire flow modeling;

  (h) Field Operations Site and Building Improvements;

  (i) Water Treatment Facility Recoating of Surfaces and Pipes;

  (j) Water Treatment Replacement of Programmable Logic Controls (PLCs);

  (k) Brushy Creek North Sanitary Sewer Capacity Project;

  (l) Advanced Metering Infrastructure (AMI); and

  (m) Other matters related thereto.

• Accept report concerning Public Works Operations.

• Accept report concerning the Annual Water Use Survey for the Texas Water Development Board.

• Accept report concerning the following personnel matters:

   (a) District organizational chart;

   (b) Duties and responsibilities of individual District employees;

   (c) Approval of employee job descriptions;

   (d) Status of open job positions and vacancies;

   (e) District PayScale; and

   (f) Other employee-related matters.

• Accept report concerning Shared Services Operations.

• Accept report concerning the District Niche Award.

• Accept report concerning Summary of Surplus Property Disposed During the Preceding Monthly Period.

• Accept report concerning the Board Contingency, Unassigned and Capital Outlay, Projects, and Fund Balance Reserves reports.

• Accept report concerning the status of Prior Board of Directors' Direction for Action by District Staff and Board of Directors.

• Discussion and possible action concerning the General Manager's Fiscal Year 2025 Mid-Year Performance Review.

   (a) ARPA Projects;

   (b) Community Park Expansion Project;

   (c) Rental Property Demo;

   (d) Public Works Project % completed;

   (e) Admin Reno Project;

   (f) Implement Fees – Communication Plan and RFP;

   (g) Garden Project Phase II;

   (h) Website RFP/Goals;

   (i) Standardization of Workplans – Signature Events;

   (j) Element XS – Arch GIS Roadmap;

   (k) “Outstanding” Water Designation;

   (l) Cash Flow Model (FY22 & FY21 GM review docs/expectations);

   (m) Sendero Playscape;

   (n) Water Treat Plant re-coating project;

   (o) Long-Range Financial Plan;

   (p) Debt Policy;

   (q) Job Descriptions %;

   (r) CORR Emergency Interlocal;

   (s) Water & Wastewater Master Plan;

   (t) Comp and Benefits Study and Recommendation;

   (u) Water Pressure and Flow Model;

   (v) PARD Operation Assessment;

   (w) Single Audit – Demo Preparedness;

   (x) AMI Meter Plan;

   (y) PLC replacement at Water Treatment Facility;

   (z) ADA Plan;

   (aa) NEO-Gov (HR Recruitment);

   (ab) BC Life Measurement Tool;

   (ac) Update Personnel Policy; and,

   (ad) Prepare or update FY25 Project Plan for Board Initiatives.

• Discussion and possible action concerning approval of budget request for Fiscal Year 2025 projects that will continue into Fiscal Year 2026.

   (a) Park Master Plan: Community Park Playground (Phase I);

   (b) Community Park Trails Design and 20% Construction Match (TPWD Grant);

   (c) Sendero Springs pool deck replacement;

   (d) Highland Horizon pool deck replacement;

   (e) Shirley McDonald Park Trail & Outfall Improvements;

   (f) Post URI Tree Remediation;

   (g) District Trails and Sidewalk Repairs;

   (h) Field Operations Site & Building Improvements;

   (i) AMI Install and Meter Replacement (Gateway Infrastructure & Commercial Meter Replacement Only);

   (j) BCWF HVAC Replacement;

   (k) ARPA- Drinking Water Source & Treatment Projects;

   (l) Emergency Interconnect BCWF w RR (Eval); Design and construction;

   (m) Drainage Study and Improvements for Spillway Over Stairway (Powder Horn Drive); and,

   (n) Brushy Creek North Sanitary Sewer Capacity Project.

• Discussion and possible action concerning approval of Public Works project concepts for Fiscal Year 2026:

   (a) Stormwater Master Plan;

   (b) Risk and Resilience Assessment and the Emergency Response Plan Updates;

   (c) Brushy Creek Treatment Water Facility Educational Opportunities;

   (d) SCADA-connected Pressure Monitoring in the Water Distribution System;

   (e) Assessment of 1999 District Rules and Regulations; and

   (f) Liberty Walk Lift Station Rehabilitation.

• Discussion and possible action concerning Fiscal Year 2026 Public Works budget requests:

   (a) EPA Risk and Resilience Assessment 5-year renewal;

   (b) Water treatment pond liner;

   (c) Backhoe;

   (d) Leak Detection Equipment Replacement;

   (e) Meter Testing Equipment; and,

   (f) Membrane Replacement #4.

• Discussion and possible action concerning approval of Recreation Programming project concepts for Fiscal Year 2026 Budget

   (a) Parks and Recreation Master Plan;

   (b) Badminton Standards;

   (c) Cardio Replacement and Stretching Room Remodel;

   (d) Highland Horizon Pool Thermal Cover and Roller;

   (e) Cat Hollow Parking Lot Expansion;

   (f) Community Park Amphitheater;

   (g) Meeting Room and Garden Pavilion Table and Chair Replacement;

   (h) Estimated cost for the creation of data entry standards for RecTrac (and Webtrac) and clean-up existing RecTrac data based on these standards;

   (i) Estimated cost for the data exchange between Placerai data into The Brushy Creek Life Measurement Tool; and

   (j) Annually apply to the Texas Public Pool Council Program of the Year Awards for Aquatic Safety.

• Discussion and possible action concerning Recreation Personnel and Organization Chart changes for Fiscal Year 2026.

• Discussion and possible action concerning approval of Facilities and Park Maintenance project concepts for Fiscal Year 2026:

   (a) Create resident Community Center Garden (CCG) educational opportunities;

   (b) Create resident Keep Texas Beautiful and Recycling educational opportunities; and

   (c) District Park sign standardization.

• Discussion and possible action concerning Fiscal Year 2026 Facilities and Park Maintenance budget requests:

   (a) Sendero Springs Basketball Resurface;

   (b) Highland Horizon Basketball Resurface;

  (c) Cat Hollow Tennis Court Resurface; and

  (d) Creekside Tennis Court Resurface.

• Discussion and possible action concerning approval of Administration project concepts for Fiscal Year 2026:

   (a) Create The Brushy Creek Life Communication Plan; and

   (b) .gov Website Communication Plan.

• Discussion and possible action concerning approval of Information Technology project concepts for Fiscal Year 2026:

   (a) Update Badge Access System;

   (b) Microsoft Teams Phone System; and

   (c) Verkada Security Camera System.

• Discussion and possible action concerning approval of Human Resources project concepts for Fiscal Year 2026:

   (a) A Human Resource Management System (HRMS) that includes Timekeeping and Payroll, Applicant Tracking and Onboarding, Performance Management, and a Learning Management System;

   (b) Security Camera Audit update and the Security Camera upgrade roadmap; and,

   (c) Safety Audit update and Roadmap.

• Discussion and possible action concerning approval of Financial Services project concepts for Fiscal Year 2026:

  (a) Audit the GFOA Audit Award schedule Financial Trends;

  (b) Incorporate financial stability guidelines into the GASB and/or Safekeeping policy.

• Discussion concerning Fiscal Year 2025 First Quarter Financial Reports:

   (a) Quarterly Budget vs. Actual Revenue and Expense Report, which includes:

  1.  Variance Reports
  2. Any Budget Adjustment Requests

• (b) Quarterly Financial Reports, which include:

  1. Capital Outlay, Projects & Reserves Report
  2. Public Funds Quarterly Investment Report
  3. Financial Reports:

• (a) Disbursement Report

   (b) Transfers Report

   (c) Cash/Investment Inventory Report

   (d) Detailed Transaction (G/L) Report

   (e) Board Contingency Report

   (f) Director Fee Report

   (g) Balance Sheet

   (h) Signature Events Report

•  4. Unclaimed Property Report

   5. Cash Handling Report

   6. Youth Scholarship Report"

• Discussion and possible action concerning out-of-state travel for Lifeguard Instructor Trainer (LGIT).

• Discussion and possible action concerning updates to the Parks and Open Space Master Plan List regarding the Community Park Project.

• Discussion and possible action concerning approval of 100% Plans for Water Treatment Plant Recoating Project and authorizing solicitation of bids from contractors.

• Discussion and possible action concerning adoption of Order approving a Pro Services Contract with Novotx, LLC associated with the Asset Management Software implementation project.

• Discussion and possible action concerning draft terms associated with Interlocal Agreements for Emergency Water Supply and consideration of the terms for current invoicing.

• Discussion and possible action concerning adoption of Order approving Memorandum of Understanding Between the Texas A&M Engineering Extension Service, the Texas A&M Public Works Response Team, and the Participating Agency/Employer authorizing District Employees to join the Texas A&M Public Works Response Team.

• Discussion and possible action concerning reimbursement to Fern Bluff MUD for manhole rehabilitation

• Discussion and possible action concerning review and approval of Standardize District Signs project plan.

• Discussion and possible action concerning Beck Ranch Bat Cave entrance gate project.

• Discussion and possible action concerning the Land Management and Parks Maintenance Fee implementation for commercial accounts, including the potential to amend the District Fees, Rates, Penalties, and Charges Order.

• Discussion and possible action concerning review and approval of Administration Assistant Job Description.

• Discussion and possible action concerning Human Resources Department Strategic Goals relating to survey results.

• Discussion and possible action concerning HR subcommittee update on Personnel Policy Review Process.

• Discussion and possible action concerning the District's Strategic Goals and Ten-Year Strategic Plan (2022 - 2032).

• Discussion and possible action concerning Williamson County resurfacing project within the District.

• Summary of Meeting Action Items and Board Direction.

• Discussion and possible action concerning scheduling special Board and Committee Meetings:

   (a) Establish agenda items for future meeting agendas; and

   (b) Schedule special meetings as necessary.

• Discussion and possible action concerning change of employee type for scorekeepers positions to seasonal.

Board Meeting Packets